Guides & insights
Practical guides on fleet tracking, fuel and mileage control, and cargo dispatch — for NGOs and commercial carriers.
A read-only view for the director: the picture without another account
What a director actually needs to see about the fleet, contracts and equipment, why a link beats another login, and how to share it safely.
Read →Writing off equipment: who approves, what the act says and why the record should stay
How to write off broken, obsolete or lost equipment in an orderly way: who signs, what the write-off act must contain, and why a written-off item should remain in the register.
Read →Tracking cables, chargers and other consumables: quantities, a minimum level and no spreadsheet
Why consumables should be counted by quantity per place, how a minimum level warns you before the drawer is empty, and how to tell items you hand out from items you hand back.
Read →The contract dates that cost money: notice periods, auto-renewals and vehicle insurance
Why the end date is not the date that matters, how auto-renewal catches organisations out, and how to keep a contract register that warns you in time.
Read →How to run an equipment stocktake in one afternoon, and what to do with what you cannot find
A step-by-step plan for counting office equipment against the register: prepare, count place by place, sort the differences and close it with a report.
Read →Equipment handover act: what to write down when you give a laptop to an employee
What a handover act for a laptop, phone or tool should say, how to number it, and what to do when the equipment comes back.
Read →Vehicle route sheet (подорожній лист) in Ukraine: is it required and how to fill it in
Whether a Ukrainian company still has to keep a подорожній лист, what the document must contain to count as a primary document, and a field-by-field guide with a free blank.
Read →The new ТТН form from 26 July 2026: what changed and how to fill it in
Ukraine's consignment note (ТТН, form 1-ТН) gained a new mandatory field on 26 July 2026. What changed, who fills the note, how many copies, how to correct it, and where the electronic ТТН stands.
Read →Spotting fuel loss: why a vehicle is compared to itself, not to a norm
How rolling 30-day consumption is checked against a vehicle own 90-day baseline, which deviations are worth an alert, and why per-trip fuel checks are useless.
Read →The paper waybill, replaced: trips, odometer and offline entry
Which fields a trip record actually needs, why mileage must be derived from odometer readings rather than typed, and how offline entry keeps the record honest.
Read →The Driver Days report: what a "day driven" means and who asks for it
How days driven, trips, kilometres and vehicles per driver are counted, why one day with three trips is still one day, and what the per-driver sheets show.
Read →Fuel write-off: the Refuelling Log and the fuel-card statement
The columns an accountant needs to write fuel off, why the odometer at the pump is the field that matters, and how a fuel-card statement fills in the costs.
Read →The Fleet Running Costs report, column by column
What each column of the monthly Fleet Running Costs report answers, why consumption is per 100 km, and where the rent and the insurance come from.
Read →ТТН (consignment note): how to handle it digitally
What a ТТН is, why photographing it beats paper, and how dispatch software captures waybills, GPS status and proof of delivery.
Read →Fuel and mileage tracking for NGO fleets — without spreadsheets
How humanitarian fleets log fuel, mileage and trips from any phone — even offline — and produce donor-ready reports in one click.
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